Community Health Center

  • Administrative Coordinator - Weitzman Institute - Middletown

    Job Locations US-CT-Middletown
    Posted Date 1 month ago(5/23/2018 10:31 AM)
    Job ID
    # of Openings
    Weitzman Research Institute (Research & Development)
  • Overview

    Outstanding healthcare opportunity

    Community Health Center, Inc. (CHC). CHC is one of the country’s most creative and dynamic providers of primary medical, dental and mental health services to the uninsured and underinsured. We are one of the leading health-care providers in the state of Connecticut, providing comprehensive primary care services in medicine, dentistry, and behavioral health. With more than 145,000 active patients, CHC is the health care home that works to keep our patients—and our communities—healthy. We go beyond the traditional health services to bring care wherever our patients and clients are, using innovative service delivery models and state of the art technology. We use the latest treatments and technologies within the Patient-Centered Medical Home Model (PCMH) to care for our growing patient base.

    We also are engaged in practice transformation work around the country through our Weitzman Institute and three wholly owned affiliates: National Nurse Practitioner Residency and fellowship training Consortium, National Institute for the Advancement of Medical Assistants and the Community eConsult Network.


    For this particular job posting, in order to be considered further, we are requesting applicants to submit a cover letter, sharing their experience, education and applicable qualifications.


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    The Weitzman Institute (WI) Administrative Coordinator is responsible for providing assistance, coordination, and hands-on support for all activities of the Weitzman Institute and its affiliates. The Coordinator manages key aspects to ensure smooth operation of the department and manages specific projects as assigned by the Director.

    The Administrative Coordinator will work collaboratively with other members of the Weitzman Institute team and external customers and vendors.


    • Provide administrative support for the Director of Weitzman and other members of the Weitzman senior leadership team and its affiliates.
    • Provide clerical, organizational, and technical support for WI department meetings, training sessions, and events. This might include tasks such as writing up meeting notes, creating mailing lists, large scale printing jobs, and booking of travel.
    • Arrange and coordinate guest visits to the WI
    • Maintain an effective department-wide office supply order process
    • Maintain and monitor department’s process for monthly receipt reconciliation
    • Maintain and update the WI SharePoint page, website, and training website as needed
    • Provide support for preparation of manuscripts, posters, presentations, grants, and other reports as needed
    • Coordinate and support all conference-related activity (i.e. shipping materials, registration, booth rentals, hotel accommodations, marketing material inventory)
    • Assist in the drafting, editing, and preparation of WI documents and presentations using Microsoft Office products including Word, Excel, PowerPoint, Visio
    • Coordinate and support quarterly board meetings (Weitzman Institute Advisory Board, CeCN Board)
    • Ensure all office equipment is in working order and oversee repairs as needed
    • Provide support and coordination for student researchers and volunteers including onboarding, (onboarding, scheduling space availability, technical support, communication)
    • Assist with recruitment and onboarding new WI staff
    • Serve as the building’s (631 Main St.) Site Safety Officer
    • Other duties as assigned



    Required Skills and Education

    • Associate’s Degree
    • Proven experience supporting administrative projects
    • Strong  communication, organizational, time-management and prioritization skills, ability to multi-task, attention to detail, and interpersonal skills
    • Demonstrates ability to work cooperatively with providers and agencies
    • Ability to work independently and meet deadlines
    • Demonstrated proficiency in Microsoft Office and internet-related applications
    • Current Driver’s license




    Excellent oral and written skills are required. This position is highly involved with staff, providers, clients, colleagues, outside vendors and the community.


    Confidentiality of Information

    Confidentiality of business information is a requirement. Confidentiality must be maintained according to CHC policies



    Associates (Required)

    Work Experience
    Administration/Clerical/Support Services

    Administrative Support
    Basic Computer Skills
    MS Office
    Public Speaking / Presentations


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