Community Health Center

Administrative Coordinator - Weitzman Institute - Middletown

6 months ago(6/9/2017 3:33 PM)
Job ID
# of Openings
Weitzman Research Institute (Research & Development)


Outstanding healthcare opportunity

Community Health Center, Inc. (CHC). CHC is one of the country’s most creative and dynamic providers of primary medical, dental and mental health services to the uninsured and underinsured. We are one of the leading health-care providers in the state of Connecticut, providing comprehensive primary care services in medicine, dentistry, and behavioral health. With more than 145,000 active patients, CHC is the health care home that works to keep our patients—and our communities—healthy. We go beyond the traditional health services to bring care wherever our patients and clients are, using innovative service delivery models and state of the art technology. We use the latest treatments and technologies within the Patient-Centered Medical Home Model (PCMH) to care for our growing patient base.

We also are engaged in practice transformation work around the country through our Weitzman Institute and three wholly owned affiliates: National Nurse Practitioner Residency and fellowship training Consortium, National Institute for the Advancement of Medical Assistants and the Community eConsult Network.


The Weitzman Institute (WI) Administrative Coordinator is responsible for providing assistance, coordination, and hands-on support for all activities of the Weitzman Institute. The Coordinator manages key aspects to ensure smooth operation of the department and manages specific projects as assigned by the CQO/Director.

Specific responsibilities for this position include support for all Quality Improvement team meetings, events, and all research projects and student projects at WI. The Administrative Coordinator will work collaboratively with other members of the Weitzman Institute team and external customers and vendors.


For this particular job posting, in order to be considered further, we are requesting applicants to submit a cover letter, sharing their experience, education and applicable qualifications.

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  • Coordinate and support all agency-wide quality improvement and research initiatives
  • Manage an agency-wide quality improvement reporting dashboard for tracking and monitoring improvement initiatives, clinical measures, and other agency wide process measures
  • Maintain and coordinate program tracking systems and compliance for CHCI Coaches and microsystem teams
  • Assist in the drafting, editing, and preparation of WI documents and presentations using Microsoft Office products including Word, Excel, PowerPoint, Visio
  • Coordinate information collection and develop, publish, and distribute quarterly reports including the QI newsletter and Performance Improvement Committee report
  • Provide clerical, organizational, and technical support for WI department meetings, training sessions, and events. This might include tasks such as writing up meeting notes, creating mailing lists, large scale printing jobs, and booking of travel. Assist in preparing and tracking WI annual budget
  • Arrange and coordinate guest visits to the WI department

  • Maintain an effective department-wide office supply order process

  • Maintain and monitor department’s process for monthly receipt reconciliation

  • Maintain and update the WI SharePoint page, website, and training website as needed

  • Provide support for preparation of manuscripts, posters, presentations, grants, and other reports as needed

  • Provide administrative support for research in the form of sorting incoming mail, answering the telephone, tracking of patient schedules, record keeping and reporting, communicating with patients regarding research protocol information, maintaining Research-Oriented Database and IRB-related activities.

  • Serve as the building’s Site Safety Officer

  • Other duties as assigned


Associates (Required)

Work Experience
Administration/Clerical/Support Services

Administrative Support
Basic Computer Skills
MS Office
Public Speaking / Presentations


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