The Weitzman Institute (WI) Administrative Coordinator is responsible for providing assistance, coordination, and hands-on support for all activities of the Weitzman Institute. The Coordinator manages key aspects to ensure smooth operation of the department and manages specific projects as assigned by the CQO/Director.
Specific responsibilities for this position include support for all Quality Improvement team meetings, events, and all research projects and student projects at WI. The Administrative Coordinator will work collaboratively with other members of the Weitzman Institute team and external customers and vendors.
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ROLE AND RESPONSIBILITIES
Arrange and coordinate guest visits to the WI department
Maintain an effective department-wide office supply order process
Maintain and monitor department’s process for monthly receipt reconciliation
Maintain and update the WI SharePoint page, website, and training website as needed
Provide support for preparation of manuscripts, posters, presentations, grants, and other reports as needed
Provide administrative support for research in the form of sorting incoming mail, answering the telephone, tracking of patient schedules, record keeping and reporting, communicating with patients regarding research protocol information, maintaining Research-Oriented Database and IRB-related activities.
Serve as the building’s Site Safety Officer
Other duties as assigned
Basic Computer Skills
Public Speaking / Presentations